HELP Grant supporting documents (grades and ACT Scores) are due April 30. Only the student’s Mississippi Aid Application (MAAPP) is due March 31 for HELP Grant eligibility.
High school counselors are responsible for submitting the following data elements for every graduating high school senior between January 1 and April 30 each year:
Cumulative high school GPA (unweighted; calculated on a 4.0 scale)
Composite ACT score from a national test (and corresponding test date) OR ACT Superscore
How to Submit Student Information
Submit for Individual Students in MAAPP:
Use this option to submit academic information if you only have a few graduating seniors OR if you wish to update information for an individual student.
- Log into MAAPP and select the student for whom you wish to submit information.
- Navigate to the “High School” tab and enter the student’s academic information.
- Be sure to certify the changes are correct and save the changes.
Batch Submit on High School Grade File:
Use this option to submit academic information for all graduating seniors in a single batch file, referred to as a high school grade file.
- Follow these instructions to create the high school grade file.
- Instruction Document for High School Grade Template – Includes ACT Superscores
- Grade File TEMPLATE (Microsoft Excel) – Includes ACT Superscores
The following documents have been created over time to help counselors extract data from various student information systems.
- SAM System Users (Updated 2023) – Import ACT Scores/Superscores into SAM first before creating the file.
- SASI System Users
- OSCAR System Users
- STI System Users
- Log into MAAPP.
- Select “Upload Documents” to upload the file in a safe, secure manner. Step-by-step instructions for uploading to the Share Portal are available HERE. Even though you are logged in to MAAPP, you will need to log in to the Share Portal as well. You will need your Username and Password. Your Username for the Document Share Portal is the same as your Username for MAAPP (unless you changed your MAAPP Username). Your Password is the Document Share Portal PIN located just beneath your name in MAAPP.
- Submit only one grade file per school per year. Do NOT submit multiple files per school (i.e. one counselor submits a file with students A-M and another submits a file with students N-Z) OR multiple files per year (i.e. one file in January and another with updates in April).
LINK: See a List of Processed High School Grade Files
Submit Updates:
- To submit updated grades or ACT Scores for individual students , use the first option above to “Submit for Individual Students in MAAPP”.
- Do NOT submit a subsequent High School Grade File with updates once the initial file has been processed.
Submit from Out-of-State High School
Administrators from out-of-state high schools cannot access MAAPP or the Document Share Portal to submit student academic information. Instead, email a signed copy of the student’s transcript and ACT score report to sfa@mississippi.edu.
Submit for Homeschool Student
Administrators or parents of homeschool students cannot access MAAPP or the Document Share Portal to submit student academic information. Instead, email a signed copy of the student’s transcript and ACT score report to sfa@mississippi.edu.
