Submit Student Academic Information
HELP Grant supporting documents (grades and ACT Scores) are due April 30. Only the student’s Mississippi Aid Application (MAAPP)MAAPP is the required online application for state financial aid from the Mississippi Office of Student Financial Aid. The MAAPP must be submitted by the program’s published deadline. is due March 31 for HELP Grant eligibility.
What to Submit
High school counselors are responsible for submitting the following data elements for every graduating high school senior between January 1 and April 30 each year:
- Cumulative high school GPA (unweighted; calculated on a 4.0 scale)
- Composite ACT scoreA test required or accepted at all public and many private universities in Mississippi. Scores are used in college admissions, awarding scholarships, and class placement, including honors programs. The eligibility criteria for certain state-funded undergraduate programs require a minimum ACT score. from a national test (and corresponding test date) OR ACT Superscore
Submit for Individual Students through MAAPP
Use this option to submit academic information if you only have a few graduating seniors, OR if you wish to update information for an individual student.
- Log in to MAAPP and select the student for whom you wish to submit information.
- Navigate to the “High School” tab and enter the student’s academic information.
- Be sure to certify that the changes are correct and save the changes.
Batch Submit on High School Grade File
Use this option to submit academic information for all graduating seniors in a single batch file, called a high school grade file.
- Follow these instructions to create the high school grade file.
- Instruction Document for High School Grade Template – Includes ACT Superscores
- Grade File TEMPLATE (Microsoft Excel) – Includes ACT Superscores
The following documents have been created over time to help counselors extract data from various student information systems.
- SAM System Users (Updated 2023) – Import ACT Scores/Superscores into SAM first before creating the file.
- SASI System Users
- OSCAR System Users
- STI System Users
- Log in to MAAPP.
- Select “Upload Documents” to upload the file securely. Step-by-step instructions for uploading to the Share Portal are available HERE. Even though you are logged in to MAAPP, you will need to log in to the Share Portal as well. You will need your Username and Password. Your Username for the Document Share Portal is the same as your MAAPP Username (unless you changed it). Your Password is the Document Share Portal PIN located just beneath your name in MAAPP.
- Submit only one grade file per school per year. Do NOT submit multiple files per school (i.e., one counselor submits a file with students A-M and another submits a file with students N-Z) OR multiple files per year (i.e., one file in January and another with updates in April).
Submit Updates
- To submit updated grades or ACT Scores for individual students, use the first option above to “Submit for Individual Students in MAAPP”.
- Do NOT submit a subsequent High School Grade File with updates once the initial file has been processed.
Submit from an Out-of-State High School
Administrators from out-of-state high schools cannot access MAAPP or the Document Share Portal to submit student academic information. Instead, email a signed copy of the student’s transcriptAn academic record that lists the courses taken, grades received, and credits or credit hours received. and ACT scoreA test required or accepted at all public and many private universities in Mississippi. Scores are used in college admissions, awarding scholarships, and class placement, including honors programs. The eligibility criteria for certain state-funded undergraduate programs require a minimum ACT score. report to sfa@mississippi.edu.
Submit for Homeschool Student
Administrators or parents of homeschool students cannot access MAAPP or the Document Share Portal to submit student academic information. Instead, email a signed copy of the student’s transcriptAn academic record that lists the courses taken, grades received, and credits or credit hours received. and ACT scoreA test required or accepted at all public and many private universities in Mississippi. Scores are used in college admissions, awarding scholarships, and class placement, including honors programs. The eligibility criteria for certain state-funded undergraduate programs require a minimum ACT score. report to sfa@mississippi.edu.